Roles vacant: Senior Executive Assistant

Closing date:
12 June 2014
Role Description:
Senior Executive Assistant 2014 RD.docx


  • Clerk Grade 7/8 - ($83,962 - $92,940) with remuneration package up to $104,982 per annum
  • Ongoing employment
  • Based in Sydney CBD

The Australian Museum is a place of exploration and discovery, inspiring responsibility for our world by promoting knowledge, understanding and enjoyment of science, nature and culture.

The primary focus of the role is to provide high-level and confidential project and executive support to the Director/CEO and manage the office of the Director/CEO to deliver efficient services and liaise effectively with internal and external stakeholders. This includes undertaking work including diary management and other commitments, drafting correspondence, reviewing and reallocating incoming correspondence and dealing with day to day inquiries to ensure the efficient management of the Director/CEO’s time and business. In managing the office, the role deals with workflow, logistical and resource issues to ensure the smooth operation of the office. The role also provides secretariat services to the Executive Leadership Team (ELT) and other meetings as required. The role develops agendas, commissions and coordinates papers, takes minutes and records extracts of decisions and coordinates follow up actions. The Senior Executive Assistant manages projects that support the Director/CEO’s work and initiatives.

The Requirements: As the successful candidate, you will demonstrate experience in a similar role. This will encompass extensive experience in the provision of a full range of secretarial, secretariat and office management services at the senior executive level; government experience would be an advantage. Experience in diary management, travel arrangements, coordinating meetings and appointments both internally and externally is vital. High level written communication are essential to support the Director/CEO’s Office to prepare, review and edit correspondence, briefings, reports, papers and proposals in an appropriate style. Applicants must demonstrate proven ability in communicating effectively with and balancing the competing demands of stakeholders; internal and external to government at all levels. In addition, strong organisational skills and demonstrated ability to take responsibility for delivering high quality customer-focused services by fostering a supportive and co-operative team approach is essential. The successful candidate should be able to prioritise, allocate and delegate day to day work. Advanced proficiency in Microsoft package is essential.

Closing date: 12 June 2014
For more information on this role and to view to full list of requirements and capabilities required, view the Role description. The links below will provide additional information on the Australian Museum:

Please browse this website for more information on the Museum.

How to Apply: Please apply by going to the advertisement on the Jobs NSW webpage and clicking “Apply Online”. To support your application, please attach your CV and a Cover Letter of no more than two pages outlining how your skills and experience meet the requirements of this role. Candidates are not required to provide a written response to the selection criteria.


Gail McCarthy, 612 9320 6117

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Additional information

No Smoking in the workplace is Departmental policy. The successful applicant will be expected to show commitment to the principles of Equal Employment Opportunity, Occupational Health and Safety, Cultural Diversity policies and programs and ethical practices.

Applying for a position describes the process in applying for a position with the Australian Museum.

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